Privacy Policy

CalDesk AI

Last updated: 2026-08-16

This Privacy Policy explains what information CalDesk AI (operated by CalDesk AI Inc.) collects, how it is used, who it is shared with, and the choices you have. By using CalDesk AI you agree to the practices described here.

Data-safety summary

At a glance, here is the data the app collects, whether it is linked to your identity, and whether it is used to track you across other companies’ apps and websites.

Data category	Linked to you	Used for tracking	Purpose
Contact Info	Yes	No	Create and secure your account, authenticate sessions, and respond to support requests.
Health & Fitness	Yes	No	Provide calorie/macro tracking, personalized goals, dashboards, and insights. This is the core function of the app.
User Content	Yes	No	Operate optional social features (friends, groups, challenges) per your privacy settings.
Purchases	Yes	No	Manage subscriptions and entitlements. Processed by Apple, Google, and RevenueCat; we never store full card numbers.
Identifiers & Diagnostics	No	No	Keep the app stable and diagnose problems.
Usage Data	No	No	Aggregated analytics and product research to improve the app.
Location (Approximate)	No	No	Regional defaults and abuse prevention. Precise location is only used when you explicitly enable a location feature.

What we collect

Contact Info

• Email address
• Name / display name

Create and secure your account, authenticate sessions, and respond to support requests.

Health & Fitness

• Meals you log (including food photos)
• Water intake, body measurements, workouts, sleep, mood
• Progress photos
• Date of birth, sex, height, weight, and goals from onboarding

Provide calorie/macro tracking, personalized goals, dashboards, and insights. This is the core function of the app.

User Content

• Avatar, bio, posts, comments, messages
• Friend lists and group memberships

Operate optional social features (friends, groups, challenges) per your privacy settings.

Purchases

• Subscription state and transaction identifiers

Manage subscriptions and entitlements. Processed by Apple, Google, and RevenueCat; we never store full card numbers.

Identifiers & Diagnostics

• Device model, OS version, language, timezone, app version
• Anonymous device identifiers, crash reports

Keep the app stable and diagnose problems.

Usage Data

• Feature usage, navigation events, in-app search queries

Aggregated analytics and product research to improve the app.

Location (Approximate)

• Coarse location derived from IP address

Regional defaults and abuse prevention. Precise location is only used when you explicitly enable a location feature.

What we do NOT do

• We do not sell your personal information.
• We do not use your data for third-party advertising.
• Optional selfie captured with a meal is stored only for you and is never sent to AI providers.

Third parties who process your data

We share data only with the processors below, each bound to use it only to provide their service to us. Items marked "unverified" are placeholders we must confirm and name before this policy is treated as final.

• Apple App Store — Subscription billing and receipts
• Google Play — Subscription billing and receipts
• RevenueCat — Subscription and entitlement state
• Cloudflare R2 — Object storage (photos and files)
• Supabase / PostgreSQL — Application database and account data
• Resend — Transactional email delivery
• Expo — Push notification delivery (via Apple/Google)
• AI food-recognition provider(s) unverified — Process food photos and prompts for nutrition estimation — exact vendor(s) to be confirmed and listed before final publish. No name, email, or contact details are sent in these requests.

How we use your information

• Operate and personalize the app and its core features.
• Maintain your account, authenticate sessions, and provide support.
• Process payments and manage subscriptions/entitlements.
• Keep the service secure and prevent fraud and abuse.
• Comply with legal obligations and enforce our Terms of Service.
• Improve the product through aggregated, de-identified analytics.

Data retention

We keep personal information only as long as needed to provide the service. Account data is retained while your account is active and for a short recovery window after deletion, then deleted or anonymized. Billing records are retained as required by tax and accounting law. Backups are purged on a rolling basis.

Your rights and choices

Depending on your jurisdiction you may access, correct, export, or delete your personal data, object to or restrict certain processing, and withdraw consent. You can delete your account and its server-side data from within the app, or by emailing us. We respond within 30 days.

Children’s privacy

The app is not directed to children under 13 (under 16 in the EEA/UK) and we do not knowingly collect their data. If you believe a child has provided us data, contact us and we will delete it.

Security

We use industry-standard safeguards including TLS in transit, encryption at rest for sensitive fields, hashed passwords, least-privilege access, and audit logging. No system is 100% secure; please use a strong, unique password.

Changes to this policy

We may update this policy. Material changes will be reflected by a new "Last updated" date and, where required, announced in the app.

Contact

Privacy questions? Email [email protected].